Job Description

REPORTS TO
HEAD OF SALES

JOB SUMMARY
The Sales Coordinator & Executive Support plays a critical role as the operational backbone of the sales function, providing high-level coordination, reporting, and administrative support to the National Head of Sales.
This role ensures disciplined processes, accurate reporting, and consistent follow through across all sales activities. By managing day-to-day coordination, CRM processes, and tender administration, this individual enables sales leadership to focus on strategic initiatives and revenue growth.

RESPONSIBILITIES
 Executive & Sales Support
• Provide day-to-day operational and administrative support to the Head of Sales
• Manage diaries, meetings, travel arrangements, and follow-ups
• Coordinate sales workshops and events, including venues, logistics, and costings
• Assist with client quotations, costing packs, SLA preparation, proposals, and supporting documentation – ensuring costing templates are kept up to date
• Manage email correspondence and follow-ups as required
• Source and coordinate meetings with key decision-makers and stakeholders
• Manage and maintain promotional materials for sales activities and events.

Reporting & Sales Analytics
• Prepare weekly, monthly and ad-hoc sales reports.
• Maintain accurate sales trackers, reporting packs and schedules.
• Compile regional and national reports, including board and Exco packs • Identify data gaps, inconsistencies, and items requiring follow-up

CRM & Lead Management (HubSpot)
• Capture, allocate, and track incoming leads in HubSpot
• Maintain pipeline accuracy and CRM hygiene
• Monitor lead progress and ensure timely follow-up.

Process, SOP & Meeting Coordination
• Develop, update, and maintain sales SOPs, templates, and documentation
• Prepare agendas, minutes, and action trackers for meetings
• Track and follow up on action items to completion
• Drive consistency in sales processes and documentation
• Identify opportunities for system and process improvements

Tender & Proposal Coordination
• Monitor tender platforms and manage submission deadlines
• Coordinate supporting documentation and submission requirements
• Compile and prepare submission packs for final review
• Maintain organised digital and physical tender records
Business Development & Cross-Functional Coordination
• Conduct research on target companies and key decision-makers
• Source supplier quotes and supporting information for opportunities
• Coordinate input and deliverables across departments
• Assist with preparation of contractual documentation
• Provide general administrative support including document management.

MINIMUM REQUIREMENTS.
• Minimum Matric; relevant Diploma or Degree advantageous.
• 4–5 years’ experience in administrative support, coordination, or operations (sales support/coordination advantageous but not essential).
• Strong proficiency in Microsoft Office essential (Excel, Word, Outlook, PowerPoint).
• Experience with reporting, tenders, and proposal coordination is essential.
• Experience with CRM systems (HubSpot advantageous but not required).
• Experience supporting senior management will be advantageous.
• Valid driver’s license advantageous.

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.

Closing date: 16th April 2026
Should you wish to apply, please forward a copy of your CV to recruitment@wasteplan.co.za

Company Profile:

Salary: Not disclosed

Industry:

Functional Area: Sales / Customer service and support

Role Category: Sales Executive

Employment Type: Full time

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