Program Assistant

Job Description

  • Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
  • Maintain a database of assets.
  • Managing a filing system for record control of key documents.
  • Provide logistical support and back-up to in the planning of meetings and workshops.
  • Ensure adequate stocks of key office materials are in place at all times.
  • Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipments.
  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Ensure that office is kept tidy and clean.
  • Providing information and guide staff on administrative processes, procedures and requirements.
  • Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis.
  • Support staff on follow-up of internal communications and actions.
  • Compile calendar/s of key events.
  • Support planning of the events and meetings.
  • Follow up on meeting invitations through emails and phones as is appropriate.

Company Profile:

Salary: Not disclosed

Industry: Adminstrative / Secretarial

Functional Area: Top management

Role Category:

Employment Type: Full time

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